Project Management Assistant (m/f/d)

The future of AI computing is light, not electrons.

Q.ANT is building photonic processing systems that compute with light – delivering a scalable, energy-efficient alternative to transistor-based architectures for next-generation AI and HPC applications.

As our Project Management Assistant (m/f/d) you are the operational engine that keeps our photonic computing projects on track.

You will act as a vital link between the Product Owner, Project Manager, and our cross functional technical teams. This role is about providing maximum team leverage by maintaining structured overviews of technical developments and ensuring that our complex project plans are translated into precise, actionable workflows.

Your Responsibilities

• Operational Force Multiplier: Support the Product Owner and Project Manager in planning, coordinating, and tracking complex photonic projects to ensure the team remains focused on strategic decisions.
• Documentation Architecture: Own and maintain the integrity of project documentation, including schedules, technical records, action items, and status reports to ensure accuracy and accessibility.
• Meeting & Workshop Mastery: Facilitate meetings, workshops, and stand-ups, ensuring smooth communication and that every session results in clear, tracked deliverables.
• Milestone & Dependency Tracking: Maintain a clear overview of project backlogs, technical dependencies, and milestones, providing high-level transparency to both technical and non-technical stakeholders.
• Strategic Reporting Support: Assist in preparing sophisticated project dashboards, presentations, and reports for management, translating technical progress into structured updates.
• Process Excellence: Ensure strict adherence to project templates and agile workflows (Scrum/Kanban), contributing to the continuous improvement of efficient reporting mechanisms.

• Academic Foundation: You hold a Bachelor’s degree in Business, Management, Physics, or Industrial Engineering.
• Technical Literacy: You have prior experience supporting project teams, preferably within a technical or engineering environment, and can navigate complex project lifecycles.
• Tool & Agile Fluency: You are proficient with project management software (e.g., Jira,Confluence, MS Project) and have a solid understanding of Agile frameworks like Scrum or Kanban.
• Analytical Self-Leadership: You possess a high degree of self-organization and a solution-oriented mindset, maintaining calm and efficiency even under the pressure of tight deadlines.
• Stake holder Collaboration: You have a proven ability to coordinate cross-functional teams and facilitate alignment between diverse technical stakeholders.
• Communication Excellence: You possess exceptional written and verbal communication skills; fluency in English is required, and proficiency in German is a distinct advantage.

• We hire for attitude and train for skills.

• We encourage self responsibility and accelerate professional development.

• We move fast and encourage experimentation.

• You have the opportunity to be part of developing breakthrough photonic computing technology and have a lasting impact on the future of computing.

• You can be part of a passionate international, highly skilled cross functional team.

• You will have access to the founders of the company.