Overview:

The Workplace team plays a crucial role in overseeing administrative operations, maintaining a productive office environment and supporting day-to-day activities of the organization. As we are scaling the team to support our move to a new office in Heidelberg at the end of 2024, we are on the lookout for additional team member for our Workplace team.

Your responsibilities:

• Office: Oversee general office administration, including mail distribution, office supplies management, vendor relations, and maintenance of office equipment.

• Facilities Management: Coordinate office logistics, facility maintenance, cleaning services, and workspace organization to create a safe, clean, and efficient office environment.

• Scheduling and Coordination: Manage calendars, schedule meetings, arrange appointments, and coordinate travel arrangements for employees and executives.

• Communication: Serve as a point of contact for internal and external communications, greet visitors, respond to inquiries, and facilitate effective communication within the office.

• Budget Management: Assist in budget planning, expense tracking, and resource allocation for office operations to ensure cost-effective management of office resources.

• Event Planning: Organize company events, team-building activities, meetings, and conferences, ensuring seamless coordination and successful execution.

• Bookkeeping: Handle the preparation and management of invoices and collect receipts and invoices, ensuring our accounting process runs like clockwork.

• Feel-Good Support: Contribute to creating a positive and supportive office environment.

Your profile:

• Proven experience in office management, administration, or a related field.

• Strong organizational skills, attention to detail, and the ability to multitask effectively.

• Excellent communication, interpersonal, and problem-solving abilities.

• Proficiency in Microsoft Office Suite and office management software.

• Ability to work independently, prioritize tasks, and adapt to a fast-paced environment.

• Proactive attitude, resourcefulness, and a willingness to take on new challenges.

What you can expect from us:

• Become part of an AI revolution

• 30 Days of paid vacation

• Flexible working hours

• Join a dynamic start-up and a rapidly growing team

• Work with international industry and science experts

• Take on responsibility and shape our company and technology

• Regular team events